Privacy Policy

2. The data we collect

We collect personal data from three distinct groups. The data we hold depends on how you interact with us.

2.1 Website visitors

The finalized text for this section will be supplied by our content team following legal review.

• Technical data: IP address, browser type, device information, and pages viewed.
• Usage data: how you navigate and interact with the site.
• Cookie data: as described in our Cookie Policy.

2.2 Clients and prospective clients

The finalized text for this section will be supplied by our content team following legal review.

• Contact details: name, work email, company, and role.
• Enquiry details: the information you provide when you request a call or contact us.
• Engagement data: information needed to set up and manage your team and our contract with you.

2.3 Talent, workers, and candidates

The finalized text for this section will be supplied by our content team following legal review.

• Application data: name, contact details, work history, skills, and assessment results.
• Verification data: information needed for identity and right-to-work checks [P: confirm what checks are performed].
• Engagement data: information needed to manage the working relationship and pay for work delivered.

3. How we use your data and our lawful bases

We use personal data to:

• Provide and manage our services (lawful basis: performance of a contract).
• Respond to enquiries and communicate with you (legitimate interests).
• Source, assess, onboard, and manage talent (performance of a contract and legitimate interests).
• Operate, secure, and improve our website (legitimate interests).
• Meet legal and regulatory obligations (legal obligation).
• Send you relevant communications where you have asked us to, or where we are permitted to (consent or legitimate interests).

4. International data transfers

Workoid operates as a distributed business. Personal data may be transferred to and processed in Hong Kong, the European Union, and the countries where our talent and service providers are located. Where we transfer data across borders, we put appropriate safeguards in place, including [P: transfer mechanism, e.g. Standard Contractual Clauses]. You can request details of these safeguards using the contact details above.

5. Sharing your data and subprocessors

We share personal data only where necessary:

• With service providers and subprocessors who help us operate (a current list is available at [P: subprocessor list location]).
• With clients, where talent data is shared to deliver a managed team, under confidentiality.
• Where required by law, regulation, or legal process.

6. Data retention

We keep personal data only for as long as necessary for the purposes set out in this policy, or as required by law. When data is no longer needed, we delete or anonymize it.

7. Your rights

Depending on your location, you may have the right to access, correct, delete, restrict, or object to the processing of your personal data, and the right to data portability. Residents of the European Union have these rights under the GDPR. Residents of Hong Kong have rights under the Personal Data (Privacy) Ordinance. To exercise any right, contact accounting@workoid.com. You also have the right to complain to your local data-protection authority.

8. Security

We use technical and organizational measures to protect personal data, including managed devices, access controls, and confidentiality obligations. See our Security page for more.

9. Cookies

Our website uses cookies as described in our Cookie Policy.

10. Changes to this policy

We may update this policy from time to time. The date at the top shows when it was last revised.

11. Contact

The finalized text for this section will be supplied by our content team following legal review.

• Workoid Ltd.
• Room 1203, 12/F, China Hong Kong City Tower 3, 33 Canton Road, Tsim Sha Tsui, Kowloon, Hong Kong
• accounting@workoid.com